Shropshire Learning Gateway

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News and communications

22/03/19 - ERP Update

What should I expect on the 1st April (Go-Live)?

Business World will be live at the beginning of the day, but we will be phasing the log in and access process to ensure we can support you all.

An email will be sent out to you when we want you to log on, until you have received this please remain out of the system.

To access Business World the URL (web link) will be available on the intranet under quick links, in the same place as the MyView link is currently and will also be available on our web page for our external system users.

Details of how you log onto Business World will be made available before the 1st April so look out for this, as well as on the ERP intranet page.

 

What support will I have?

If you need any support with the new system, the first place you should go is the ERP intranet page which will have guidance and support, we will update this live of any known issues, FAQs, any workarounds, and general support.

https://staff.shropshire.gov.uk/transformation/digital-transformation-project-streams/enterprise-resource-planning-erp-project/

If you do not find what you are looking for you can,

23/04/18 - ERP Project Update

Update

A lot has happened since our last communication in February.

Build phase has now completed and Unit4 are busy starting to test & tweak our system ready to be handed over for Shropshire to start testing in June, this will be where the real fun starts.

We have lots of new faces added to the project from the business to help with the ‘to be’ mapping, scripting, data migration activities and lots more. Welcome to you all.

We have been running familiarisation training over the last month to start getting the project key users ready for testing and script writing, feedback on this has been very positive. Also, testing training sessions have been running with both the project resource and business champions, this is to give an overview of where we are in the project and then focus on what is required in testing, from script writing to defect resolution.

We are just completing data migration 1 (there will be 7 in total), this has shown some errors which is exactly the purpose of the iterative process, so is working as designed. Fixes and a review session will take place once completed to ensure they are passed across ready for the next cycle.

We now have Methods (Unit4 Partner) onsite each week to support with technical questions, understanding the system and general support. Ifyou require anything specific please contact the ERP project who can help get a meeting arranged. Names below:

Karl Williams – Finance (will be focusing on the devolve input process or sales to cash and purchase to pay – sales order and purchase orders)

Matt Bland – Finance

Matt Twibey – HR

Dave Elbro - Payroll

Next Steps

Another very busy phase of the project now, so as soon as data migration 1 is completed we will need to be working on the data for cycle 2 planned for May (see the data migration approach for more detail).

Testing scripts are starting to be created this week and will be on going. Business processes are being mapped and will supporting the testing scripts, as well as conversations with the wider business on some of the key changes and impacts to their area. Once all are completed and signed off these will be available on our intranet page.

We are pulling together the plans for the end user training which will take place through the summer at Shrewsbury Training & Development Centre (STDC) Monkmoor. We will be looking at a varied approach to training, from classroom training with a trainer, e-learning which can be accessed at a location of your choice, as well as a classroom set up for those that need to remove themselves from business activities, flashcards and other training tools.

Intranet

We have an intranet page, details will be added here throughout the process, please use this to answer any questions you may have and sign post others to this area. If there is anything missing that you would like added please contact me and I will do my best to include.

http://staff.shropshire.gov.uk/digital-transformation/enterprise-resource-planning-erp-project/

Any Questions:

If you have any questions we are located in room 90 on the 3rd floor of the link Corridor in Shirehall. 

erp@shropshire.gov.uk

08/02/18 - ERP Project Update

Update

Design phase has now been approved at project board yesterday and the gateway closed.

A big well done and thank you to all that have participated so far, a huge amount of work has gone in to this phase of the project!

Project Resource

Michelle Willis has joined the team to support the Project with the Project planning including training activities on a part time basis through February whilst she completes other work and will join the team full time from March.

Ola Oyalegan will be joining the project on Monday 12th as our new Data Migration lead, he brings a wealth of Data Migration and Unit4 experience and will be working with some of you closely over the coming months.

We also have a new Test Manager hopefully starting next week, subject to paperwork. He also brings both a wealth of unit4 and testing knowledge to work with you and support the work required.

Next Steps

The supplier will now commence the build stage which will include creating the build plans and build your designed system. There is lots for the Council to do during this phase whilst the build is being done by the suppliers. Planning of interfaces, testing and training, data migration activities, business process re-engineering and communication to the wider business and stakeholders about the changes and impacts, which the project team and core areas as well as the business champions will all play a part.

Intranet

We have an intranet page, details will be added here throughout the process, please use this to answer any questions you may have and sign post others to this area. If there is anything missing that you would like added please contact me and I will do my best to include.

http://staff.shropshire.gov.uk/digital-transformation/enterprise-resource-planning-erp-project/

Any Questions:

If you have any questions we are located in room 90 on the 3rd floor of the link Corridor in Shirehall. 

erp@shropshire.gov.uk